Adoption - Obtaining access to the adoption file
Your way to the application
The application can generally be made informally. Please contact the responsible adoption agency in advance.
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Why should I specify a location?
With the help of the location information, we can display the information, forms and services suitable for you and your responsible office.
Which location should I specify?
For example, your place of residence if you want to apply for a passport or the company location if you want to register a business.
Please contact the relevant adoption agency by telephone first. You can then make an appointment.
- Proof of identity through
- identity card,
- passport or
- similar document
There are no costs for viewing the adoption mediation file.
The fees for the activities of a registry office are regulated by state law and therefore vary from state to state.
Simply explained
If, as an adopted child, you would like to find out about your family background, you must contact the adoption agency that arranged your adoption. As a rule, these agencies belong to the youth welfare offices, but there are also adoption agencies run by independent organizations, such as churches.
The specialists at your placement agency will let you inspect the files, support you in your research and are available to answer any questions you may have.
It is not possible for you to inspect the files if this conflicts with the overriding personal interests of the persons involved.
In individual cases, the adoption agency can make every effort to ensure that your biological parents and siblings can also inspect the files. However, relatives from your family of origin do not have a right to inspect the files.
The register of births is kept by the registry office responsible for a person's place of birth.
A long retention period for adoption files was only introduced at the beginning of 2002. If the adoption took place a long time ago, there may no longer be any placement files.
If the adoption took place before 1977, no adoption agency was involved. At that time, a notarized contract was sufficient, which had to be confirmed by the local court. In this case, you may be able to find out more by asking the court involved.
What requirements must be met?
- If you would like to view the mediation files:
- You are
- have been adopted and are at least 16 years old or
- Parents, have adopted your child and have custody of your child
- You are
- If you would like to receive information or documents from the registry office:
- You can apply for documents from the civil status register at the registry office:
- Parents who have adopted their child,
- their parents,
- legal representatives of the child and
- the child itself, who is at least 16 years old.
- After the death of the child, information can also be obtained from the civil status register:
- other persons to whom the register entry relates (i.e. the biological parents) and
- their spouses, life partners, ancestors and descendants.
- You can apply for documents from the civil status register at the registry office:
- Other persons have a right of access if they can credibly demonstrate a legal interest.
Frequently asked questions and answers
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